If you have been searching for NGO jobs in Nigeria 2026 that offer international exposure, a competitive dollar salary, and direct support to a Nobel Peace Prize‑laureate’s organisation. As Executive Assistant to the CEO of Malala Fund in Abuja, you will manage complex logistics, coordinate with global leaders, and enable a mission that changes millions of girls’ lives.
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Quick Summary
- 📍 Location: Abuja, Nigeria (hybrid)
- 💰 Salary / Stipend: 68,500–77,300 per year (USD)
- 📅 Duration / Contract type: Full‑time
- 🎓 Minimum qualification: Significant experience supporting senior executives or leadership teams
- ⏰ Deadline: Not specified – rolling applications
- 🌍 Application type: Online via Malala Fund BambooHR portal
- ⚠️ Scarcity notice: Single position at a prestigious global NGO – apply immediately
About the Organization
Malala Fund is working for a world where all girls can learn and lead. Founded by Nobel Peace Prize laureate Malala Yousafzai, the organisation advocates for resources and policy changes needed to give every girl a secondary education, invests in local education leaders, and amplifies the voices of girls fighting for change.
Job Description
This is a high‑level Executive Assistant role supporting the CEO of Malala Fund. You will be a logistical powerhouse – managing complex calendars, coordinating international travel, preparing briefing materials, supporting board meetings, and keeping the CEO on track in a fast‑paced, mission‑driven environment. You will work closely with the Chief of Staff to ensure the CEO’s time is maximised and engagements are well‑prioritised.
Key responsibilities:
CEO Calendar & Scheduling:
- Manage a dynamic, complex calendar of internal and external meetings
- Prioritise requests and resolve scheduling conflicts in coordination with the Chief of Staff
- Ensure appropriate preparation time and follow‑up between engagements
- Anticipate shifting priorities and adjust schedules accordingly
Travel & Logistics:
- Plan and coordinate detailed international travel itineraries
- Book flights, accommodations, and transportation
- Prepare comprehensive travel agendas and briefing materials
- Troubleshoot travel issues to ensure smooth execution
Meeting Preparation:
- Coordinate agendas and compile pre‑read materials for CEO meetings
- Track and follow up on preparation materials to ensure readiness
- Maintain systems and SOPs for meeting preparation
Board Coordination:
- Coordinate scheduling and logistics for Board and Committee meetings
- Support board member travel and meeting arrangements as needed
- Manage the board platform (e.g., OnBoard) in partnership with the Chief of Staff
Office Operations & Administrative Systems:
- Process and track CEO expense reports (e.g., Concur)
- Maintain organised files and documentation for CEO and Board
- Manage CEO contacts and relationship records (e.g., Salesforce)
- Maintain document management systems and file architecture
- Partner with Chief of Staff to track CEO priorities and to‑do lists
- Support monitoring of CEO Office budget and track related expenses
Events & Special Projects:
- Provide logistical and administrative support for events and special projects as needed
Requirements
Essential:
- Significant experience supporting senior executives or leadership teams
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast‑paced environment
- High level of professionalism, discretion, and sound judgment
- Experience coordinating complex scheduling and travel logistics
- Strong attention to detail and ability to maintain systems and processes
- Experience with CRM systems (e.g., Salesforce), expense tools (e.g., Concur), and board platforms
Travel: Occasional international and domestic travel may be required.
✨ Perfect for seasoned executive assistants seeking high‑paying NGO jobs in Abuja 2026 with a globally respected organisation.
How to Apply
To apply for the Executive Assistant to the CEO position at Malala Fund:
- Click the application link below
- Complete the online application on Malala Fund’s BambooHR portal
- Upload your CV and cover letter
- Submit before the deadline
Application link: https://malalafund.bamboohr.com/careers/69
Deadline: Not specified – rolling applications. Apply immediately.
JobsVocate Tip
This is a mid‑level role requiring significant executive support experience – not for fresh graduates. In your cover letter, do not just list your tasks. Show how you have enabled senior leaders to focus on strategy. Use the STAR method: *“Supported a CEO with 50+ weekly meetings across 6 time zones by creating a colour‑coded scheduling system that reduced conflicts by 40%.”* Also, mention specific tools: Salesforce, Concur, OnBoard, or any board management software. Malala Fund values discretion – if you have worked with confidential information (e.g., board minutes, salary data), state that you understand the sensitivity. Finally, be prepared for a multi‑stage interview process with written exercises.
After you apply, you may be asked to complete a scheduling or travel planning simulation. I have broken down how to ace executive assistant tests for global NGOs – including sample scenarios and priority matrices – check it out here.
Frequently Asked Questions (FAQ)
Is this role open to Nigerian citizens?
Yes. The position is based in Abuja, and Malala Fund actively welcomes applicants from underrepresented communities, including Nigerians. Apply through the BambooHR portal.
What is the salary in naira equivalent?
At current exchange rates (approx. ₦1,550 per USD), 68,500–77,300 per year translates to roughly ₦106 million – ₦120 million annually, or ₦8.8 million – ₦10 million monthly. This is a highly competitive international salary.
Do I need a university degree?
The job description does not specify a degree. Significant executive support experience is the primary requirement. If you have a degree, list it; if not, focus on your track record.
What does “hybrid” mean for this role?
You will split time between working from home and working from the Malala Fund office in Abuja. Expect to be on‑site for key meetings and board events.
Will I travel with the CEO?
Occasional international and domestic travel may be required. You would not necessarily travel with the CEO, but you would coordinate all logistics. Be prepared to work across time zones.
Need a Professional Cover Letter for This Role?
Your cover letter must demonstrate your executive support achievements. Use our free cover letter generator at https://jobsvocate.com/free-cover-letter-generator/ to create a tailored letter in minutes – no signup required.
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